Organizations have been giving away laptops, smartphones, tablets and other handful gadgets to their employees for enhancing their work efficiency. These devices have pre-set one’s login information and a bunch of useful and necessary applications that would be required for accomplishing the work.
These gadgets and devices have been provided for work and not for fun. As the device is taken away at home, they are used as a personal device at home and for the professional purpose at work.
As per a common practice: employees not only change the settings according to their “fun requirement” but also add up social networking applications to remain in touch with family and friends while off work time.
People also tend to store personal information on it such as pictures and videos. Some use it for other works such as using it for a task assigned to them under some second or a part-time job.
Well, not only it is unethical to do but is also unsafe. Cybersecurity experts are of the view that taking a long personal life with work through a working gadget puts not only the person at risk but also the organization. It is a risk that one takes without even knowing it.
The employee’s careless and insensible acts have led to their breaches. Two third of 700 IT professionals are of the view that latest breaches of employees who were occupying high posts were caused due to such mischiefs.
This has been revealed in a survey of a Software technology company Check Point. Here we are with those six must avoidable acts on work computers. These acts of violation have been jotted down after seeking experts’ advice.
1-Never save passwords: The work gadget is often used for personal reasons and thereby people find it convenient to save their passwords on it. When the option of “save the password in keychain.” Pops up, most of the employees go for it.
Many of us are unaware that most organizations have the policy to examine the internet history of equipment they have provided. Saving passwords on such devices can be pretty dangerous. Always beware of the organization’s policies.
The E-mails and other electronic communication made by such devices are neither personal nor confidential for the employee regardless they are made in the office or outside it. Most organizations have all rights reserved to view, examine or monitor them.
2-Don’t use the device for personal chatting: With an electronic gadget and an internet access, it has become easy to hold conservation with anyone, anywhere. In free time one can use the device for having gossips with friends, colleagues or personal messages with family.
Anything that you don’t want to be made public is actually being recorded by your organization and can be retrieved anytime by them. Don’t use work device for chatting, gossips and off-color jokes you don’t want to be made public.
3-Don’t make use of Public Wi-Fi: With the advent of laptops and Wi-Fi, one can make a home or any other place a work zone. But remember one thing; do not access public Wi-Fi for your official work. You may be in a rush to send or complete a task, yet it is very risky to use a public Wi-Fi.
Fraud expert Frank Abagnale has briefed that one can open up to a fraud while using a public Wi-Fi. One should not access their personal e-mails, online bank accounts or any confidential material while using a publically opened Wi-Fi. You may have to face an “evil twin scam” i.e. it may look real but isn’t.
4-Never allow anyone to access your work: One shall keep his/her work personal. Don’t allow your friend or non-IT colleagues to access any of your work. With the advent of remote access software, access to work has become quite easy.
One can access the work of your computer even from outside the office. Your organization would never allow anyone coming to your office and take a look at your computer, so how can they allow anyone doing so in their home?
5-Avoid saving personal information on the working gadget: Most often the work device is used for personal reasons at office and home. One finds it convenient to store personal data on it. People do add pictures, utility receipts copies; bank transfers copies and other personal information.
Do remember that the device given to you by the organization is the property of the organization, not a device for storing personal information. Store all your personal data on a USB or portable hard drive.
According to the commonly practiced HR policy, when one is to leave an organization, one has to do it immediately.
Most organizations won’t give you time to delete or transfer the personal data from the work device. Also when companies shut down, where the devices go and what happens to the data on them is also under question.
6-Don’t use work device for off the office work: The work device has been allotted for official work. You cannot use it for any sort of non-official work. Many of the employees do other jobs side by side to earn extra income.
But it would be considered an act of violation if you use the work laptop for non-official work. Anyone can either lodge a complaint against you or the IT department can easily access into your work device (as told above).
Avoid these 6 acts to save yourself from dangerous outcomes. If you have been using the work device for such purposes, stop immediately. Also remain cautious in future as this is an advice coming from experts!
Source: Business Insider